PRIVACY POLICY

Updated on February 20, 2024

QLIVE SAS is the publisher of the online HR document dematerialization solution named QLIVE.

Hereinafter, "QLIVE" will be used to refer to the company QLIVE SAS.

PROCESSING OF PERSONAL DATA

QLIVE acts as a subcontractor to its clients within the meaning of the GDPR, to process various HR documents of users on their behalf. In general, QLIVE complies with all laws and regulations relating to the protection of personal data in force within the European Union.

COMPLIANCE WITH GDPR OBLIGATIONS

As a human resources tool management solution, we are constantly in contact with personal data of our users (e.g., name and surname for account identification), as well as professional data (e.g., travel data, receipts, routes...).

QLIVE is limited to data strictly necessary for the configuration validated by its clients. Whether it's for collection, recording, consultation, extraction, modification, deletion, or retention; each data is collected for a specific determined purpose.

TRANSMISSION OF YOUR DATA

Your data is in no way transmitted to third parties for commercial communication purposes. They may be transmitted exclusively at the request of the client, for example, for audit, litigation, or tax control purposes.

DATA RETENTION PERIOD

Your data is retained as agreed upon in the contract between QLIVE and its client.

OUR COMMITMENTS IN TERMS OF SECURITY

The QLIVE teams are trained and regularly sensitized to the protection of personal data of our users.

DATA STORAGE

The solution is hosted on a sovereign cloud, on two different DATACENTERS. The host has a full range of certifications necessary for compliance with French law: ISO/IEC 27001:2013, 27017:2015, 27018:2019, 27701:2019, 22301:2019, 9001:2015, and CSA STAR CCM v4.0.

DATA BACKUP

QLIVE has implemented a data protection policy to ensure compliance with organizational or regulatory requirements. The backup frequency of resources and the storage duration adhere to current best practices.

RESPECT FOR YOUR RIGHTS

QLIVE undertakes to respect the rights granted to individuals by the General Data Protection Regulation (GDPR): right to be forgotten, right to data portability.

CONTACT US

You can exercise your rights by sending an email to contact@qlive.fr. Your request will be processed promptly, subject to providing proof of your identity by attaching a copy of your official identity document to your email or letter.

COMPLAINTS

You can file a complaint regarding the processing of your personal data with the Commission Nationale Informatique et Libertés (CNIL) – www.cnil.fr – 3 place de Fontenoy 75007 Paris.

SUBCONTRACTING

QLIVE undertakes to comply with GDPR obligations and to ensure, prior to and throughout the processing, compliance with the obligations provided for by the European regulation on data protection by its subcontractors.

CHANGES TO THIS POLICY

QLIVE may amend this privacy policy at its sole discretion. Your use of our site and the QLIVE solution after any changes to the data usage policy constitutes your acceptance of these changes.